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INVENTORY CONTROLLER

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Marie Stopes Tanzania (MST) is a marketing-focused, results-oriented social enterprise, which uses modern management and marketing techniques to provide family planning, reproductive and sexual healthcare and allied services. MST is a member of the Marie Stopes International (MSI) Global Partnership, which operates in over 45 countries worldwide. MST’s goal is to improve quality of life in Tanzania by dramatically improving access to and use of family planning and other reproductive health services.

We are looking for dynamic individuals to join our highly motivated team as an Inventory Controller

JOB PURPOSE:
The Inventory Controller is a member of the Health Systems and Management/Internal Control Team responsible for ensuring internal control systems are in place and utilized to ensure commodities procured and distributed are properly documented, reconciled and accounted for both at support office and Center/outreach team levels.

KEY RESPONSIBILITIES

RESPONSIBILITY 1: INVENTORY CONTROL SYSTEMS ARE DEVELOPED AND PUT IN PLACE:
• Develop the MST inventory Control strategy with the aim of controlling losses, generating savings, rationalizing inventory and maximizing proper utilization of essential commodities
• Write and maintain accurate written procedures for all main inventory control processes and function
• Develop work plan for regular stock check and counting

RESPONSIBILITY 2: INVENTORIES ARE APPROPRIATELY CONTROLLED AT VARIOUS LEVELS:
• Manage and maintain the MST’s commodity inventory including stock profiles and stock location
• Provide guidance and work closely with Outreach Lead and Clinic Lead to ensure stock records are updated daily
• Collaborate with Finance team, Outreach Lead and Clinic Lead to ensure centres and outreach teams are conducting daily reconciliation to ensure drug usage, reported service and cash correspond.
• On monthly basis reconcile monthly stock status reports and stock utilization as documented by various data sources (including CLIC and Inflow systems), investigate any significant variances and recommend action to be taken
• Prepare monthly commodity reconciliation report to be presented to ET meeting
• Review Inflow System to ascertain if all inventory orders and distribution are properly documented and follow up with Logistic officer in case of any discrepancies
• Minimize overstocks and ensure centers and outreach team minimize expiries, damages and losses
• Conduct regular monitoring and supervision visits to centres and outreach teams to review and ascertain if BIN/Stock card and sheets are updated regularly to reflect stock movement
• Work closely with Finance team and Clinic Lead to ensure stock check and stock account are conducted as per plan
• Orient and coach centre and outreach staff on proper documentation and control of inventory

QUALIFICATIONS:
• Recognised degree or advance materials management, Inventory Management, Supply chain Management, Pharmaceutical Management or related field.
• Training on Internal control systems is added advantage

EXPERIENCE:
• At Least 3 years of working on Inventory management or supply chain management
• Prior experience of managing inventories is recommended
• Have a detailed understanding of inventory control / management systems
• Possess excellent personal organization and business administration skills in accordance with modern best practice method

SKILLS:

• Strong computer literacy with ability to create working template (including advance skill on utilization of Excel and databases)
• Possess the ability to work confidently, productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality
• Fluent English both oral and written.
• Strong analytical and problem solving skills
APPLICATION INSTRUCTIONS:

If you feel that you are able to meet the requirements and you are motivated enough to be part of the team, please send your applications including a cover letter detailing your suitability and why you are interested in this post to the address below. Please indicate the work station of your interest.

Director of Human Resources and Administration
Marie Stopes Tanzania
Plot No.421/422 Mwenge, Kijitonyama Area. Africasana near Ustawi wa Jamii Institute
P. O. Box 7072, Dar Es Salaam.
Telephone: +255 22 277 4991
E-mail through the apply now button below 

Only short listed candidates will be contacted.
Closing date: All applications should reach the addressee before Wednesday May 27, 2015
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