ADMINISTRATIVE SECRETARY CUM CASHIER

HEALTH PROMOTION AND SYSTEM STRENGTHENING PROJECT (HPSS)

JOB ADVERTISEMENT

Position: ADMINISTRATIVE SECRETARY CUM CASHIER
Reporting to: Accountant
Location: Dodoma
Level of Engagement: Full-time
Duration of engagement June 2015 - Jan 2019

Ideal Candidate should possess the following qualifications and qualities
• Hold an Advanced Diploma or Degree in Accounting / Business Administration from recognized University/College.
• Should have good command of English and Kiswahili.
• Have excellent communication skills with the ability to work in a very busy environment.
• Be Trustworthy.
• Have an ability to perform multiple tasks
• Be a team player
• Have working experience of at least two (2) years in related field and position.
• Experience of working• in ,a Project in similar capacity is an added advantage

Key Responsibilities
Secretarial duties:
• Attend to all visitors at the front office.
• Keep track of all incoming and outgoing mails.
• Manage physical cash and material resources for
• HPSS project honestly and correctly
• Maintenance of projects files
• Typing of official letters

As a Cashier
• Keep cash box securely according to the set rules
• Keep all documentation required to validate all cash transactions - receipts and payments, with proper authorizations securely and in an orderly manner
• Make all cash payments as instructed with proper authorizations and against payee signature, according to relevant SOPs
• Collect/receive cash, issue required receipts to payer
• Deposit collected cash as required to the Project
Bank Account
• Collect cash as needed and requested from Bank
• Maintain cash book, cash ledger and electronic cash accounts as required and instructed
• Submit cash receipts and payment report with all required documentation to accountant for approval and booking in main accounts
• Perform daily cash check and submit cash verification report for approval to accountant
• Verify cash balance and supporting documentation on demand from TL, OM, RM, and any other officer given the task of conducting surprise cash checks
• Dispatching cheques to suppliers
• Receiving and filling incoming letters
Receiving outside calls
• Keeping office files
• Typing letters and other office documents

Application should be accompanied with: -
• A well-typed CV;
• Copies of relevant certificates;
• Names of at least three (3) referees;
• Showing contact address with daytime telephone numbers(Mobile and landline), emails, fax and postal address

Send your application indicating the region you would like to work to the following address

Team Leader
Health Promotion and System Strengthening (HPSS)
Project
P.O.Box 29
Dodoma

Or via email
Email: jobs15hpss@gmail.com
Only short listed candidates will be contracted

DEADLINE: The deadline for submission of application is on 15th April, 2015 16.00 hours

Source: The Guardian 2nd April 2015