Programme Assistant at - International Trade Centre UNCTAD-WTO

Closing date: Tuesday, 24 March 2015

INTERNATIONAL TRADE CENTRE CALL FOR EXPRESSIONS OF INTEREST INTERNAL/EXTERNAL TEMPORARY

VACANCY ANNOUNCEMENT

Reference Number: ITC/TVN/13/2015

Date of issuance: 17 March 2015

Deadline for Application: 24 March 2015 (midnight Geneva time)

Post Title and Level: G-4, Programme Assistant (EDEC)

Organizational Unit: Division of Country Programmes (DCP)/Office for Arab States (OAS)

Duty Station: Geneva, Switzerland

Duration: Two months

The recruitment process for GS positions is subject to local recruitment regulations.

RESPONSIBILITIES

Under the direct supervision of the Programme Officer, Export Development for Employment Creation (EDEC) and under the general guidance of the Chief, Office for Arab States, the Programme Assistant will be responsible for the following duties:

• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications.
• Monitors processes and schedules related the team's outputs, products, tasks; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, committees, conferences.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services.
• Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications).
• Maintains files (both paper and electronic) and contact databases.
• Provides guidance to less experienced staff on general office processes and procedures, computer applications.
• Performs other duties as assigned.

EDUCATION

• High school diploma or equivalent. Must have passed ITC Microsoft Office Proficiency Test (MOPT).

WORK EXPERIENCE

• A minimum of three years of experience in general office support or related area.

LANGUAGES

• Advanced knowledge of French with a working knowledge of English.
• Knowledge of other UN official languages is an asset.

KNOWLEDGE

• Knowledge of IMIS or other ERP systems is highly desirable.

CRITICAL JOB-SPECIFIC COMPETENCIES

All staff members are expected to adhere to the ITC values and competencies, however, the ones indicated below are particularly relevant for this position

Values

• Integrity
• Professionalism
• Respect for Diversity

Core Competencies

• Communication
• Teamwork
• Planning & Organizing
• Accountability
• Creativity
• Client Orientation
• Commitment to continuous learning
• Technological awareness

How to apply

Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/jobs which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.

Important

Applications received after the deadline or not compliant with the instructions will not be accepted. Only applicants possessing the required qualifications will be taken into consideration. Only the successful candidate will be notified of the outcome of the selection. Applications from women and nationalities from developing and least developing countries are particularly encouraged.

Note: Internal fixed-term staff, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10 ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria.

ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.